Intelligent time tracking in Belgium: improve punctuality, attendance and cost management with Done-it

Discover how to turn legally required timekeeping into a useful tool for small businesses in Belgium without an HR department.

Mandatory timekeeping via Check In and Out at Work

Since September 1, 2024, all Belgian companies are required to record in real time the start, stop and breaks of their employees when working in real estate, meat preparation and cleaning through the Checkinatwork system :contentReference[oaicite:0]{index=0}.

• Every person present (employee, self-employed, temporary worker, intern) must be registered :contentReference[oaicite:1]{index=1}.
• "In" at start, "Out" at end, including breaks, all in real time at the workplace :contentReference[oaicite:2]{index=2}.
• Errors may be corrected within 30 days :contentReference[oaicite:3]{index=3}.
• Both employer and employee may be held responsible :contentReference[oaicite:4]{index=4}.

For non-compliance, fines can amount to several hundred or thousands of euros per violation, and even up to €8 000 for serious cases :contentReference[oaicite:5]{index=5}.

Advantages of intelligent time tracking with Done-it

Better punctuality and attendance

• Accurate registration prevents false starts or stops.
• Real-time alerts on missing registrations provide immediate correction.
• You gain insight into patterns of tardiness or irregular attendance.

Example: one company reduced erroneous registrations from 15% to 5% thanks to real-time tracking.

Efficient management of hours and costs

• You can see exactly how many hours were actually worked and avoid wrongly paying out.
• View inefficiencies such as waiting or unnecessary travel.
• Overtime is accurately recorded, with no hidden costs.

Data for strategic decisions

• Weekly and monthly reports provide insight into attendance, delays and overtime.
• Compare data before and after implementation to demonstrate impact.
• This data is useful for accountant, auditor or inspection.

Implementation Guide for Small Businesses

1. Install Done-it and set up site or client locations.
2. Take a test with 2-3 employees, record start, breaks and end over a week.
3. Activate real-time alerts for registration errors.
4. View the first report: hours, error registrations and overtime.
5. Roll out the system to the entire team; no HR required.
6. Plan monthly check-ins to optimize workflow.

This is how to turn a legal obligation into a daily benefit.

Legal compliance without difficulty

• Done-it generates reports that comply with Checkinatwork: time, breaks, location and corrections can be fully documented :contentReference[oaicite:6]{index=6}.
• Data is stored securely, with encryption and access as required by GDPR/Belgian legislation.
• On inspection, you can easily provide structured data by employee, by day, by location.

Frequently asked questions

What if someone forgets to register?

Done-it automatically sends a notification, so registrations can be corrected in real time.

How to handle working at multiple sites in one day?

You can set up multiple site or customer locations; each check-in or check-out is recorded separately per location.

My employee made a mistake during registration, can that be corrected?

Yes, corrections can be made within the statutory 30-day period with full audit history.

Final Review

Mandatory timekeeping in Belgium can strengthen your business in three areas:
- Legal compliance in a simple way
- Better punctuality and lower labor costs
- Data to strategically drive your business

Try our free trial environment or request a 10-minute demo and find out how Done-it can increase your efficiency.